Project or program administrator


Also known as:

  • Project Coordinator

What they do

Project or program administrators coordinate all of the resources, meetings, records of payments, key milestones, communications and documentation involved in a program or project. They ensure that projects meet budgets and delivery dates.

The project or program administrator is usually responsible for developing a plan or framework that organises the project into clear tasks, which are delegated to specific staff members. Throughout the project, the administrator will report on the progress of the project to internal and external stakeholders.

Working conditions

Project and program administrators may work across a diverse variety of organisations and industries, and in some cases may work across multiple projects at the same time. Specific work conditions may vary significantly across different industries. In general, project and program administrators will be based in an office environment, but may need to travel to conduct site visits.

Tools and technologies

Project or program managers will perform many of their tasks on a computer, often using specialised software for tasks such as budgeting, managing finances and monitoring the progress of projects. They spend considerable time on the phone or using email.

How do I become one?

Education and training

To become a project or program administrator, you usually need to gain a qualification in project management, business administration or a related field.

The Certificate IV in Project Management Practice, Diploma and Advanced Diploma of Project Management and Diploma of Business Administration are offered at TAFE Colleges and other registered training organisations throughout Western Australia

Browse courses through Jobs and Skills WA and search on the My Skills website to find a registered provider near you.

You can also complete a degree majoring in business administration. 

Curtin University of Technology offers a three year Bachelor of Business Administration. This is the only undergraduate degree specialising in business administration available in Western Australia.

Alternatively, you can undertake a degree in any discipline, followed by a postgraduate qualification in business administration or project management.

Many universities in Western Australia offer relevant postgraduate course. Contact the universities you are interested in for more information.

You may also be interested in